Administrative Assistant

Our active and community-focused library is seeking a reliable and detail-oriented Part-Time Administrative Assistant to support our Finance Manager and Administration team. This position is an excellent opportunity for someone who enjoys working in a collaborative and professional environment, values accuracy and organization, and is committed to contributing to the library’s efficient workflow.  

Responsibilities 

• -Organizes, creates, maintains, and updates files in both physical and electronic format   

• -After Board approval, maintains and updates library’s policy and procedure manuals   

• -Creates and/or updates various financial spreadsheets  

• -Provides administrative support for Freedom of Information Act (FOIA) requests, including using GovQA software 

• -Maintains document requirements for the Local Records Act       

• -Takes and prepares minutes at special meetings held by the Board of Library Trustees   

• -Organizes/verifies vendor files, contracts, W-9s, and Certificates of Insurance 

• -Serves on library committees as assigned  

• -Performs other duties and tasks as assigned  

Requirements 

• -Handles multiple tasks/projects and meet deadlines  

• -Clearly communicates in person, on the telephone, and in writing  

• -Works independently, as well as collaboratively with staff  

• -Must exercise discretion, maintain confidentiality, and handle sensitive records 

• -Strong data reconciliation skills 

• -Experience preferred in gathering and preparing documents in compliance with the Freedom of Information Act (FOIA) and/or the Local Records Act 

• -Strong computer skills, including proficiency with Microsoft Office Suite (Word, Excel, and Outlook)  

• -Ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds  

• -Valid driver’s license and ability to drive on library business using a library owned or personal vehicle 

Qualifications 

• -High school diploma or equivalent; college preferred  

• -Five (5) or more years office experience  

• -Available to work flexible hours/including evenings and weekends (as needed)  

Benefits 

• -Paid Time Off, including vacation, sick, personal, and holidays 

• -IMRF Pension Plan 

• -Employee Assistance Program 

Schedule is M - F 9:00 a.m. - 2:30 p.m. (27.5 hours per week) with a starting salary of $23.65 - $25.10 per hour. 

Applications are available at the Welcome Kiosk in the Library and on the website at orlandparklibrary.org under About / Work Here. To be considered for this position, you must submit a completed application, cover letter, resume, and two professional references to hr@orlandparklibrary.org by 5 p.m. Wednesday, October 1, 2025. Please indicate Administrative Assistant on application and subject line of email submissions. Applicants for all positions are subject to a background check.